Learn how your organization can create a paper t-shirt order form.

T-Shirt Order Form Template

Selling t-shirts is an incredible way to unify your supporters, build a community, raise funds for an upcoming project, and boost awareness for your cause. Organizations and individual fundraisers can sell t-shirts online through Bonfire’s fundraising website, but what about selling t-shirts offline?

From fundraising events to community gatherings to in-person sales, there are several occasions where directing donors to an online t-shirt order form just isn’t ideal.

Using a paper t-shirt order form is a great alternative that lets you record orders when you’re selling t-shirts in person. And once you have all the orders from your event, you can purchase your t-shirts in bulk, allowing you to secure t-shirt sales in any situation and complete orders quickly. 

With Supply by Bonfire, you can design your t-shirts, pick your desired color and size combinations, and we’ll ship them directly to you.

But before you can get started, you need an organized way of keeping all your t-shirt orders straight. Your process will need to be simple, as supporters will expect a seamless experience so they can get back to enjoying your event’s festivities. 

Here’s what we’ll cover:

  1. Features to Include on Your T-Shirt Order Form
  2. T-Shirt Order Form Template – Excel
  3. T-Shirt Order Form Template – PDF
  4. Using Your T-Shirt Order Form

Luckily for you, we’ve crafted some tips and tricks to help you collect your t-shirt orders so you can make placing bulk orders a breeze. Let’s get started:

There are a number of essential features to include on your t-shirt order forms.

Features to Include on Your T-Shirt Order Form

Just like an online donation form, the printed version of your t-shirt order form needs to have the essential components so that you can accurately put in your order and give supporters the right shirts.

A successful printed t-shirt order form should have the following components:

  • Name and contact information of the supporter. Obtaining your supporters’ contact information is essential because it allows you to follow up with supporters once the t-shirts are printed and send them to the correct people. Plus, you can use the contact information to reach out to supporters for your next event. Having a supporter’s contact information can also be essential when confirming a person’s order if you’re unsure about the color or size.
  • Size and color. Next to contact information, collecting your supporters’ preferred colors and sizes is vital. Leave enough space on your form to write out the full color name. That way, there’s no confusion on whether a supporter wanted a navy or royal blue shirt.
  • Quantity. Include a quantity section in your t-shirt order form to help save yourself some time. Instead of writing the order out twice for a donor that wants two of the same shirt, you can just enter the number in the quantity section. This also makes entering your orders in bulk much faster.

We recommend keeping your form short, sticking to the necessary features. Not only will it take less time to collect the information, but it leaves less room to make mistakes when writing down orders. Plus, that’s all the information you need to complete your purchase with Supply by Bonfire.Use your completed t-shirt order form to place a bulk order using Supply by Bonfire.

Pro Tip: When it comes to creating your t-shirt form, keep it simple. Only include the necessary features and leave plenty of room to write down the information.

Use these handy t-shirt order form templates in both Excel and PDF formats.

T-Shirt Order Form Tools

Now that you know what features to include in your t-shirt form, it’s time to look at what tools you can use to create your form.

Whether you’re raising money for a school or to help cover a loved one’s medical expenses, you can use paper order forms to collect your t-shirt sales. Best of all, you don’t need to be tech-savvy to create a simple and beautifully-designed form.

Let’s look at two ways you can create your t-shirt order form:

T-Shirt Order Form Template in Excel

Excel is a handy tool for bulk t-shirt orders! A t-shirt order form template in Excel will help you organize orders recorded offline so you can enter them online and place your order.  An Excel template is the perfect solution for supporters who aren’t comfortable with an online order form or don’t have the ability to access the form.

Download Your T-Shirt Order Form in Excel.


For example, an Excel spreadsheet would be a great fix for a large-scale school campaign. Teachers can use spreadsheets to record their students’ t-shirt orders. With the spreadsheet in hand, the teachers can then turn to the online t-shirt order form and bulk add their orders.

Moreover, Excel is flexible enough to meet all of your fundraising needs. For example, if you need to add another color or size option to your form, you can easily edit your Excel template and print out updated forms.

T-Shirt Order Form in PDF

Because Excel spreadsheets can be tough to print legibly, you might consider creating your form in Excel, and then print your t-shirt order form as a PDF document. This method can also be used if you’re creating your form using another tool like Word, Adobe InDesign, etc. The functionality can be almost identical to an Excel spreadsheet as long as you use a table or grid in your PDF. Plus, the PDF will be easier to read and use in person!

Download You T-Shirt Order Form as a PDF.


Also, PDF forms are great for sharing an order form across multiple browsers. No matter which browser you download the PDF form from—Chrome, FireFox, Safari, Explorer, etc.—the format will stay the same! You won’t have to worry about cells and rows being rearranged, resulting in an unusable table.

Pro Tip: From Excel to PDF documents, there are so many different ways to create your t-shirt order form! Just make sure you have plenty of forms on hand to collect all the orders that might come in.

Use your completed t-shirt order form to place an organized bulk order.

Ordering With Your T-Shirt Order Form

Now that you’ve created your form and collected your orders, it’s time to input the information into Bonfire’s bulk ordering system.

Once you’ve placed your order, the shirts will be shipped to you. Best of all, you can order as many t-shirts as you want; there are no minimums and Bonfire even offers discounts on bulk orders!

Ordering your t-shirts just takes a few simple steps:

  1. Design your shirt: Start by uploading your artwork and picking your t-shirt styles and color options. At this stage, you’ll need to design a shirt for every style and color choice you offered to your supporters.
  2. Start your bulk order: Once you’ve fine-tuned your design and selected all your shirt styles and colors, you can start ordering your shirts in bulk. If you just want to order shirts, you’ll need to select the “Order Direct” option to start your bulk order.
  3. Choose your quantities: For this step, you’ll need to have all your filled out t-shirt order forms. That way, you can start entering quantities for the specific sizes and t-shirt styles your supporters ordered.
  4. Place your order: After all your orders have been entered into Bonfire’s bulk order form, you’re ready to check out! We’ll provide an estimate of when you should receive your delivery and ship your shirts directly to you.

Check out Bonfire's bulk add system that's perfect for tools like Excel that you can use in addition to your t-shirt order form.

As you can see in the image above, all you have to do is add the quantity for each size, style, and color combination and confirm your order.

That’s why, having a simple, easy-to-read t-shirt order form is essential. Your form will help make placing bulk orders easy because you can add the quantities as you run down the list of orders on your forms. Additionally, you can order extra shirts in the popular sizes and styles for the supporters that might want to purchase another shirt after seeing your awesome design in person.

Pro Tip: Keep all your order forms in a single location so you’ll have all the information you need when it’s time to place your order.

Now that you have our best tips for crafting the perfect t-shirt order form, you can use our template to help your selling process even more. There’s nothing holding you back from hosting a successful t-shirt fundraiser!

Be sure to continue your fundraising research with a few additional resources, too:

Are you ready to create a custom t-shirt?

Start designing your custom shirt today.